Advice

Tips & Guidance

Winter Weather Advice

FarmWeb, the independent network of agricultural insurance brokers, is urging farmers to think ahead before bad weather hits.

Points for farmers to consider:

  • stockpile winter feed as close to outlying livestock as possible thus reducing the necessity for transportation on icy or snow filled roads/tracks
  • water for animals can account for between 50 and 75% of a farm’s total usage so an assessment in advance should be carried out e.g. – can alternative underground routes be considered and where there are exposed pipes, check these are adequately lagged
  • when low temperatures are forecast, it may be better to temporarily switch off the water supply
  • if pipes become frozen, avoid applying naked flames to thaw them out use heaters instead
  • consider installing holding tanks in case of widespread failure of water supply
  • aluminium flashings at the apex and above gutters can reduce the chance of snow sticking to roofs and may aid clearance
  • ensure any snow clearing equipment is as close to the farmstead or buildings as possible
  • inspect buildings as regularly as possible for snow build up and damage to gutters etc
  • clear snow regularly to avoid a build up resulting in farmyards becoming “lethal ice skating rinks”
  • ensure equipment, particularly vehicles are well maintained with tyres checked, batteries charged up, wiper blades operational etc
  • ensure back up generators are operational and serviced
  • make sure that all staff are aware where the mains stop tap is located
  • buy in stocks of grit and sand and place around the farm so it can be easily and quickly applied
  • keep a quick note of when and where preventive action has been taken
  • keep an up to date list of staff, suppliers and customers and think how you would contact them in case of an emergency.

TOP TIP

In the farmhouse it can pay to not only increase the heating levels, but to open any attic or loft hatches to allow the warmer air to rise as efficient insulation means little if any heat will reach attics. This results in it turning into a freezer as it’s often where the central heating cold water system pipe work is located. Better heat circulation helps to avoid that situation. If the property is vacant the heating and cold water system should be drained down and shut off”.

Severe Weather Guidance

Storms and flooding can cause widespread damage to your home and belongings. FarmWeb can help you get back to normal if the worst occurs, but did you know there are some simple things you can do to prepare for a flood and help protect your home.

Click on the link below to see what to during during bad weather or if something goes wrong.

If your property has been flooded:

  • If your property is damaged, please contact your local broker in the first instance; alternatively you’ll find the full contact details of how to make a claim, or for enquiries about existing claims here contact Claims
  • Out of hours – for reporting of an urgent claim you can call the McLarens ‘out of hours’ helpline on 0330 024 9955. This service is available to all FarmWeb policyholders 24 hours a day, 365 days a year.  More info can be obtained by clicking here.
  • Please be assured that we will do all that we can to progress claims as quickly as possible.
  • Here are some hints and tips for dealing with Flood and Storm damage.
  • If you need to move to alternative accommodation because your property is flooded, the cost is normally covered under your insurance policy, but please check this when speaking to your broker.
  • Where possible, take photographs of the damage to your building and contents (or film it); this may help with the settlement of your claim.
  • Don’t throw away possessions without first discussing it with your broker, as the items will need to be assessed.
  • Do not use electrical equipment or the gas supply until it has been checked by a qualified tradesman.
  • If your property is at risk of flooding:
  • Establish an evacuation plan for your family. This will reduce the risk of injury to your loved ones and give you more time to save items of sentimental and material value.
  • Only if it is safe to do so, check to ensure any drains and gutters are clear of debris so rainfall can drain from your property effectively – do not put anyone at risk of injury by carrying out these checks.
  • Place valuable and electrical items in high cupboards or take them upstairs to reduce the impact of any flood damage.
  • Ensure outdoor furniture and other items likely to float away are safely restrained to reduce the risk of these items causing secondary damage or being lost.
  • While it is safe to use electrical equipment, keep up-to-date with the latest weather and flood warnings by monitoring local television and radio services.
  • Store important documents, including insurance policy details and useful contact numbers, in a watertight bag in a dry accessible place, preferably upstairs.
  • Make a list of useful numbers you may need – your insurer, your local council, the emergency services and the number of Floodline: 0845 988 1188.
  • Buy and fit air brick covers and flood boards to block doorways.

If your property has been damaged by storm:

  • Get in touch with your broker as soon as possible or contact Claims
  • Out of hours – for reporting of an urgent claim you can call the McLarens ‘out of hours’ helpline on 0330 024 9955. This service is available to all FarmWeb policyholders 24 hours a day, 365 days a year.  More info can be obtained by clicking here.
  • Take photographs of all parts of the home damaged as a result of storms. It may help with the settlement of claims.
  • Use a plastic sheet or tarpaulin to temporarily repair storm-damaged roofs. However, personal safety is paramount and if it is not safe to do so, do not attempt even temporary repairs.
  • Damage to garage and shed doors are also common claims. Keep these closed and locked when not in use. This will not only prevent the wind blowing them off the hinges, it is good practice to keep your property secure to avoid an opportunist burglary.
  • Under Buildings insurance, storm damage generally excludes damage to gates, fences and some policies will also exclude hedges. Walls that have fence panels inserted are usually covered, though the fence panel itself would still be excluded – please check when speaking to your broker.
  • Emergency Glazing & Security Assistance Helpline – 0845 300 6173 
    Lines open: 24-hours, 7 days per week
  • Flood warnings:  http://www.environment-agency.gov.uk/homeandleisure/floods/31618.aspx

Farm Vehicle Health Checks

Machinery on farms can be dangerous to users as well as it’s surrounding environment if it’s not looked after properly. Agricultural motor vehicles and trailers are subject to the provisions of the H&S and are covered by the Health & Safety at Work Act (HASAWA).

Machinery on farms can be dangerous to users as well as it’s surrounding environment if it’s not looked after properly.  Agricultural motor vehicles and trailers are subject to the provisions of the H&S and are covered by the Health & Safety at Work Act (HASAWA). Just because they are not subject to the usual MOT requirements of other road going vehicles it doesn’t mean that the safety of them is any less regulated and good housekeeping principles should be employed.

Check each day:

  • Flashing/warning lights
  • Mirrors
  • Wipers and windscreen visibility
  • Tyre condition & wheel fixings
  • Effectiveness of brakes & handbrake
  • Fluid levels – water/oil/brake fluid
  • Correct operation of safety guards
  • All vehicle lights
  • Correct attachment/coupling of implements/accessories
  • Machinery is clean and free from dust build ups, particularly during warm & dry weather conditions

Regulations state machinery must be regularly checked & maintained in a good state of repair and efficient state & working order.   This specifically relates to the health & safety parts of all machinery, particularly PTO’s & their guards, brakes, hydraulic hoses etc.  Maintenance logs must be kept up to date and regular service intervals as required by the manufacturer must also be carried out and documented.

To avoid harvest machinery fires you can make these pre-harvest checks: Pre-harvest machinery checks

Farm Risk Review

A farm insurance risk review can be complex and lengthy but will provide a thorough assessment of all your insurable assets. It’s important that time is set aside to complete the task as you may need to depend on insurance coverage to protect your livelihood.

A farm insurance risk review can be complex and lengthy but will provide a thorough assessment of all your insurable assets.  It’s important that time is set aside to complete the task as you may need to depend on insurance coverage to protect your livelihood should the worst happen.

FarmWeb Insurance Brokers will be able to help you consider the value of machinery, crops. Livestock, farm & domestic buildings and their contents to ensure you would be adequately covered.  FarmWeb Insurance Brokers are fully aware of the not so obvious hazards & risks that are present in the farming environment and their expert knowledge can help guide you to make the right decisions for your business.  Most agricultural related businesses are complex which is why FarmWeb appoint Insurance Brokers who are specialists and have a proven track record of handling of farm insurance risks.  Generally, you should expect a risk review to be completed at each renewal date of your policy to ensure your business is being protected and the premium should reflect the risk that is presented – nothing more, nothing less.

Reduce Carbon Footprint

Global warming is no longer thought about in terms of something our descendants will need to concern themselves with, it is happening now; it will impact us and our children in our lifetimes.

Global warming is no longer thought about in terms of something our descendants will need to concern themselves with, it is happening now; it will impact us and our children in our lifetimes.  Managing risk in the next 100 years is going to be as much about managing our collective environmental risk as it is about managing the risks associated with your own agricultural businesses.  The most well managed farm will survive no better than the worst if severe climate change results in increasingly severe weather conditions.

FarmWeb want to further raise awareness of the long term benefits and encourage our Policyholders to make small changes which collectively can have an overall positive effect.

The following information has been provided by the Energy Saving Trust who are a source of free advice and information for people across the UK looking to save energy, conserve water and reduce waste.  Furthermore, the energy saving Trust’s purpose is to help reduce carbon dioxide emissions by helping people to use energy more efficiently, conserve water, reduce waste and make renewable energy sources more accessible.  They also help people choose greener ways to travel at home and at work.  The site will help you understand more about:

  • What do we mean by carbon?
  • What is a carbon footprint
  • Why do we use carbon footprints?
  • How can you measure your carbon footprint?
  • Suggestions to help reduce your carbon footprint, such as
    • insulating your home
    • buying energy-efficient appliances
    • switching off electronics at the wall
    • walking, cycling or using public transport
    • holidaying closer to home

You can estimate your carbon footprint using the online calculator at the Gov UK website https://www.gov.uk/government/statistics/uks-carbon-footprint

EIL – Case Studies

In May 2013 we introduced valuable Environmental Impairment Liability cover to all of our Farm Combined Policies and there is a wealth of information, including a useful FAQ in the Literature Library area of our website. From a farmers’ perspective it’s always more useful to understand the tangible benefits of introducing new covers by providing examples of where the cover has been called upon in the event of a loss.

In May 2013 we introduced valuable Environmental Impairment Liability cover to all of our Farm Combined Policies and there is a wealth of information, including a useful FAQ in the Literature Library area of our website.   From a farmers’ perspective it’s always more useful to understand the tangible benefits of introducing new covers by providing examples of where the cover has been called upon in the event of a loss.

There are two real life examples summarised below – one where the farmer had purchased the full Environmental Impairment Liability cover and the other where the Farmer had sought an alternative, cheaper cover which did not include his full liabilities.

Case Study 1

The Insured was driving his tractor, towing insecticide spraying equipment over a bridge when a component part of the sprayer suffered catastrophic failure as a result of which the liquid contents were discharged to ground and into the watercourse beneath the bridge.

The spillage comprises circa. 5,000 litres of diluted mixed products including fungicides and insecticide from the Insured’s trailer/sprayer which were spilled into the watercourse and quickly migrated downstream into the main river.  As expected there was a substantial impact to the watercourses and inhabitants and significant invertebrate and fish kill was confirmed.  Statutory Regulators, The Environment Agency, were immediately notified who carried out extensive containment and monitoring works and claims were submitted from third party landowners and Angling Societies.

Strict legal statutory liabilities attached to the Insured in respect of the environmental contaminatin and the relevant legislation  governed by the “Polluter Pays” policy.  These liabilities attached to the Farmer at civil law (negligence and nuisance) in respect of damage to third party property/land including the Angling Societies.  The Farmers insurance policy was called upon under the Public Liability section in respect of these parties.  However, the Statutory Costs incurred by the Environment Agency relating to the significant clean up operation was not covered under the standard Public Liability policy but the Farmer had an Environmental Liability extension which provided the required indemnity.

The fish kill was assessed in excess of 6,000 fish and in addition there was significant invertebrates mortalities in the affected watercourses.  The claim overall was settled for just short of £120,000, the majority of this failling for consideration under the Environmental Liability extension to the policy subject to a £500 policy excess.

It’s worth noting that whilst the Environment Agency initially indicated an intention to potentially prosecute the Insured under the relevant legislation, as a result of the significant assistance provided to the Regulators from the insurance funded consultants/contractors, a decision ultimately was made to issue the Insured with a caution only, thus no fines weree levied on this occasion.

Case Study 2

The Insured were farmers and landowners farming 8,000 acres on a mixed dairy and arable basis.  The claim related to alleged impact to controlled waters by sediment which allegedly had been caused during tree felling operations conducted by contractors on behalf of the Farmer.

It was reported that the sediment had entered a stream and travelled downstream to a significant river and various fishing lakes.  The cause of the incident was considered to be due to a road becoming rutted during the tree felling operations. Significantly increased rainfall then allowed run off from the road to enter the stream.  It is estimated that the pollution of the stream would have been ongoing for several weeks before the problem was first notified by a member of the public to the Regulators.

Statutory Regulators (Environment Agency) coordinated a significant remediation operation downstream of the forestry operations.  Significant fish kill was recorded in the watercourse and the fishing lakes downstream.  On the facts, a strict statutory liability attached to the Farmer in respect of costs incurred by the Environment Agency and in undertaking clean up to controlled waters.

A civil legal liability attached to the Farmer in the common law tort of negligence on the basis that the Farmer had failed to exercise reasonable care in the management/operation of the forestry operations, albeit carried out by a contractor, as a result of which foreseeable loss/damage was sustained to third party property.

A substantial claim for damages was submitted by Solicitors representing several Angling Associations.  It was claimed that sediment run off had impacted the lake and river and that this had prevented fishing for long periods of time.  In addition, it was claimed that the increased sedimentation had resulted in a reduction in the spawning of the young fish and also contributed to substantial fish mortalities.

In total, claims intimated against the Farmer were in excess of £250,000.

The Farmer had a standard Public Liability policy which provided for indemnity in respect of pollution/contamination only in the event that the incident was sudden and accidental.  The policy provided no additional cover in respect of statutory liabilities in the form of costs levied by the Regulators.

The Farmer had previously been offered Environmental Liability cover but this had been refused due to other rising costs he had to consider.  All claims submitted to Insurers were repudiated on the basis that the continual pollution of the watercourse over a several week period did not constitute a sudden and identifiable incident whilst in addition the statutory charges levied by the Environment Agency did not constitute damages/compensation as per the wording of the Public Liability policy.

The Farmer was obliged to deal with uninsured losses following commencement of litigation at circa £200,000 plus legal expenses.

 

FOR OUT OF HOURS CLAIMS SERVICE FOR ENVIRONMENTAL CLAIMS CONTACT QUESTGATES ON 0845 0709 500

Speedy Repairs at Harvest Time

Summer appears to have finally arrived and Farmers are already making the most of the good weather with early harvest already underway. FarmWeb is pleased to re-affirm its support of customers during harvest again this year.

Speedy Repairs at Harvest Time

Summer appears to have finally arrived and Farmers are already making the most of the good weather with early harvest already underway. FarmWeb is pleased to re-affirm its support of customers during harvest again this year.

Combines and agricultural machines work flat out during harvest with farmers working long days and well into the night to get the harvest in. Cutter blades can break or machines may ingest a foreign body causing damage. Any damage to these machines at such a critical time can have a huge effect on the resultant harvest and interruption to the business – replacement machines will be scarce and timing is of the essence. There’s no telling how long the good weather will last.

Many farmers are competent and skilled in repairing their own machines for minor damage; sourcing and fitting replacement parts themselves to get the machine back in action as quickly as possible. In recognition of this, we at FarmWeb are pleased to show our support. Following the success last year, for the duration of harvest we authorise farmers to repair their own machines for minor damage where they are competent to do so, within specific parameters, instead of sourcing a repair through an agricultural dealer.

Responsibility of the Farmer:

  • Notify your FarmWeb Broker of the loss and explain the damage and estimated cost of repair. The repair must be no more than 10% of the market value or sum insured (whichever is the lesser) of the machine;
  • Take photographs of the damage;
  • Retain damaged parts for possible inspection and all receipts for purchased replacement parts;
  • Record the number of hours labour to repair the damage and include as part of your insurance claim. We will pay up to £20 per hour. The time taken to carry out the repair may need to be verified by an Engineer;
  • Any claim received will be validated and details will be referred to an agricultural engineer for approval before any payment can be made.
  • Fire damage is excluded from this process and must be presented to the insurers in the usual way.

Take a look at the Farm Vehicle Healthchecks page in the Tips and Advice section of our website for some useful pointers in keeping machinery in good working order. If the damage is more extensive, complex or just too expensive for the Farmer to shoulder the burden upfront the usual claims process will apply. Claims handlers are very aware of the urgency required to repair damaged machinery at harvest time and will do their upmost to handle proceedings as quickly as possible.